Replace 5 SaaS tools with one HRMS that fits your org.
Custom-built attendance · leave · vehicle · employee master · expense claims · payroll. India-compliant. Workflow-shaped to your actual policy, not a vendor's template. 50 to 5,000+ employees.
Why custom, not SaaS
Off-the-shelf HRMS forces your policy to bend to their software.
We've migrated 12 mid-size Indian organisations off Zoho People, GreytHR, Keka, Darwinbox, and SAP SuccessFactors over the last 5 years. Same complaints every time:
"We pay per-employee per-month forever"
10 years of subscription = 3× the cost of building it. And you still don't own it.
"Our shift-cycle / OT / piece-rate doesn't fit their model"
Indian factories, hospitals, transport companies, NGOs — none of them work like a US tech startup. Templates fail.
"Half the modules we don't use, the ones we need are missing"
You buy "performance management" you'll never use; you don't get vehicle log or driver allowance which you actually need.
"PF/ESI rules changed in March; vendor will release the patch in October"
Statutory compliance lags behind every budget update. Your CA scrambles every quarter.
"Data leaves India"
Most cloud HRMS host data in US/Europe. New DPDP Act mandates Indian data residency for sensitive employee data.
"Customisation costs more than building it"
Vendor quotes ₹3 lakh to add a custom report. We've built entire modules for less.
All HRMS modules, modular & à la carte
Pick what you need. Add the rest later.
Each module is independently deployable. Start with attendance + payroll; add vehicle / expense / performance later without re-platforming.
⏱️ Attendance & time
- Biometric / face / GPS / web punch-in
- Multiple shifts, rotational, night-shift premium
- Overtime, comp-off, late-coming rules
- Geo-fencing for field staff
- Daily / weekly attendance digest to manager WhatsApp
📅 Leave management
- CL · SL · PL · maternity · paternity · sabbatical
- Carry-forward, encashment, expiry rules per policy
- Multi-level approval workflow
- Calendar integration, team leave visibility
- Auto-application of public & regional holidays
👤 Employee master & lifecycle
- Onboarding kit · digital signing · document vault
- Probation tracking · confirmation · transfer · exit
- Family · nominees · emergency contacts · bank · PAN · Aadhaar
- Skill matrix & certification tracking
- Org-chart with reporting hierarchy
🚗 Vehicle & fleet management
- Vehicle master: RC · insurance · PUC · fitness expiry alerts
- Driver allocation, trip log, fuel expense, mileage
- Maintenance schedule, service-history
- GPS integration (optional)
- Per-vehicle cost-centre allocation for accounting
💸 Expense & bill processing
- Mobile expense submission with photo of bill
- OCR auto-extraction of amount, date, vendor, GST
- Multi-level approval, policy-based auto-rejection
- Reimbursement via bank transfer or salary credit
- GST input-credit tagging for finance team
💰 Payroll & compliance
- Salary structure builder (CTC ↔ gross ↔ net ↔ in-hand)
- Statutory: PF · ESI · TDS · PT · LWF auto-calculated
- One-click pay-slip generation, email + WhatsApp delivery
- Form 16, Form 24Q, ECR file, returns ready
- Bank-transfer NEFT/RTGS file ready for upload
📊 Reports & analytics
- Headcount · attrition · gender ratio · cost per BU
- Daily attendance dashboard for HR & managers
- Compliance dashboard: PF/ESI/TDS due dates
- Custom report builder (no SQL needed)
- Excel/PDF export, scheduled email reports
📱 Employee self-service
- Mobile app (iOS + Android) with bio-metric login
- Apply leave, mark attendance, view pay-slip, raise expense
- Update personal info, download Form 16
- WhatsApp bot for quick queries
- Hindi + 5 regional language UI
🔐 Security & compliance
- DPDP-compliant Indian data residency
- Role-based access (HR · Manager · Employee · Auditor)
- Audit trail of every change with user + timestamp
- 2FA, SSO with your Active Directory / Google Workspace
- ISO 27001 hosting partners (optional)
Built on tech that scales
Tech stack
From kickoff to go-live
8–14 weeks. Phased rollout.
Discovery & policy mapping
Workshop with HR, Finance, Ops. We map your actual leave/attendance/payroll policy into a config spec.
Build core modules
Employee master + attendance + leave + payroll. UAT with your HR team.
Build extended modules
Vehicle / expense / reports / mobile app. Statutory compliance UAT with your CA.
Train, migrate, go-live
Training for HR, managers, employees. Data migration from existing system. Phased rollout, BU by BU.
Investment
Built once. Owned forever. No per-employee tax.
All prices in INR + GST. One-time build, you own the source code. Hosting + maintenance is optional and transparent (₹15K–60K/month depending on size).
Essentials
50–250 employees · single location · core modules
8 weeks · 90-day support
- Employee master + onboarding
- Attendance (web + mobile punch)
- Leave management (3 levels of approval)
- Payroll: PF · ESI · TDS · PT · pay-slips
- Self-service mobile app
- Standard reports
Standard
250–1,500 employees · multi-location · full feature set
12 weeks · 6-month support
- Everything in Essentials +
- Biometric / face / GPS attendance
- Vehicle & fleet management module
- Expense + bill OCR + multi-level approval
- Custom report builder
- SSO with AD / Google Workspace
- WhatsApp bot for employee self-service
- Hindi + 3 regional language UI
Enterprise
1,500–5,000+ employees · multi-entity · custom workflow
14 weeks · 12-month support · SLA
- Everything in Standard +
- Multi-company / multi-state / multi-currency
- Custom modules: performance · LMS · 360-feedback · grievance
- Advanced analytics with BI dashboards
- Integration with SAP / Tally / Oracle / your ERP
- ISO 27001 hosting · DR/BCP setup
- Dedicated account manager + SLA
A real build (anonymised)
800-employee logistics company moved off GreytHR — saved ₹14 lakh/year
"Our drivers, warehouse, office, dispatch — every department needed different attendance rules."
An Ahmedabad-based logistics company with 800 employees across drivers, warehouse pickers, office staff, and dispatch supervisors was paying GreytHR ₹17 lakh/year in subscriptions plus ₹3 lakh/year for customisations that didn't quite work. We built them a custom HRMS in 14 weeks: GPS attendance for drivers, biometric for warehouse, web punch for office. Custom OT rules per BU. Vehicle log integrated into payroll for driver allowance. Subscription cost dropped from ₹17 lakh/year to ₹2.4 lakh/year (hosting + maintenance only). Payback period: 14 months.
FAQ
Common questions
- Do we own the source code?
- Yes — 100%. Source code, database, design files, documentation. We give you a Git repository (GitHub or your self-hosted) at handover. You can hire any developer to maintain it; you're not locked into us.
- Can it run on our own servers?
- Yes — we deploy on your infrastructure (AWS / Azure / Google Cloud / your VPS / on-premise) per your IT policy. We support fully on-prem deployments for sensitive sectors (banking, defence, healthcare).
- How does this stay compliant when statutory rules change?
- Statutory updates (PF/ESI rate changes, TDS slab changes, new state PT rules) are included in maintenance contracts. We push updates within 7 days of the gazette notification. Without a maintenance contract, we charge ₹15K–40K per quarterly update batch.
- Can we migrate from GreytHR / Zoho People / Keka / Darwinbox / SAP?
- Yes — we have done all five. Data migration scripts, employee history import, salary register reconciliation. We run both systems in parallel for one full payroll cycle to verify zero discrepancy.
- What about user training?
- Included. We train HR (full admin), managers (approval workflows), and run two town-halls for employees. Hindi/English/regional. Train-the-trainer model — we hand over training material so you can onboard new joiners yourself.
- How is this priced vs SaaS over 5 years?
- Quick math: GreytHR for 1,000 employees is ~₹20 lakh/year × 5 = ₹1 crore. Our Standard plan: ₹6L build + ₹3L/year hosting/maintenance × 5 = ₹21 lakh. Saves ₹79 lakh over 5 years. Plus you own it.
- What happens if Big Helpers shuts down?
- You have the source code. Any competent Laravel/Node.js developer (₹8K–25K/month in India) can maintain it. We also have an escrow option for source-code escrow if you want belt-and-braces.
- Can it integrate with our existing ERP / Tally / SAP / Oracle?
- Yes — REST API + webhook integration with all major Indian ERPs. SAP RFC, Tally TDL, Oracle ADF — we've shipped integrations for all three.
Stop renting. Start owning.
30-min discovery call · We map your policy on a whiteboard · Quote within 5 working days · Pilot module in 4 weeks if you want to see proof first