We map the repetitive, multi-step workflows quietly draining your team's day — purchase orders, leave approvals, daily reports, invoice chasing — and turn them into software that runs itself. Built for Indian SMEs, priced in INR.
If three people in your office spend their morning copying data between Excel, WhatsApp, Tally and email — you have an automation problem, not a hiring problem. Big Helpers builds custom automations for Indian SMEs: approval workflows, quote-to-cash, attendance, daily reports, vendor onboarding. We start with one painful process, ship it in 4-6 weeks, then expand. From ₹60,000.
Order taken on WhatsApp, re-typed in Excel, re-typed in Tally, re-typed in the courier portal. Nobody enjoys it; everyone makes mistakes.
Manager is travelling, accountant has not seen the email, owner forgets to sign. A ₹15,000 PO takes 5 days for no good reason.
"Sir aaj ka sales kya raha?" goes to 6 outlet managers every evening. By the time the answer arrives, the day is over.
Someone overwrites a formula. Someone saves a wrong copy. Someone sends a 4 MB version over email. Real work stops.
Zoho for CRM, Tally for accounting, a separate attendance app, plus WhatsApp. Data lives in 4 silos. Nothing reconciles.
GST return, TDS deposit, PF challan, ROC filing — somebody is supposed to remember. Until they don't, and you pay a penalty.
You have purchase orders, sales orders, dispatch, invoicing and collections — across multiple branches. Right now it lives in 4 Excel files.
Engineers, technicians, surveyors, sales reps in 3-30 cities. You need attendance, daily reports, expense claims, lead capture — automated.
3-30 outlets reporting daily sales, inventory, attendance and expenses. You want one dashboard, not 30 WhatsApp messages.
Document workflow, client onboarding, retainer billing, deadline reminders. The work is structured; the tools are not.
We will listen to your top 3 painful workflows, sketch what automation would look like for each, and tell you honestly which one to start with — and which to leave alone. Zero sales pressure.
Purchase orders, leave requests, expense claims, discount approvals — routed by amount, department or escalation. Mobile-friendly. Owner sees pending items in one screen.
Quotation → approval → order → invoice → payment reminder → receipt → Tally entry. One flow, no re-typing, GST-compliant at every step.
Geotagged attendance, daily report capture from a phone (works on patchy 3G), expense claim with photo of bill. No app store fees, runs as a PWA.
Auto-generated owner digest at 8 PM: today's sales, top 3 issues, pending approvals, tomorrow's schedule. Delivered on WhatsApp or email.
GST, TDS, PF, ROC, vendor renewals, AMC — all in one calendar. Automated WhatsApp + email reminders to the right person, 7 / 3 / 1 day before.
Quote PDFs auto-generated. Internal approval routing. e-Sign integration (DocuSign / Leegality / SignDesk). Final document filed in Drive / S3.
Tally, Busy, Marg, Zoho Books, Razorpay, Cashfree, IndiaMART, Justdial, WhatsApp Business API, Google Workspace — we wire them so you don't have to.
One screen for everything that matters: revenue today, pending approvals, overdue invoices, attendance issues, this week's compliance deadlines.
We sit with the people doing the work. Map the actual flow on paper — not what the org chart says, what really happens. Identify the 1-3 highest-pain processes to automate first.
For each chosen process, a one-page flow diagram, list of integrations, and a fixed quote. You approve before any code is written.
You see working software every Friday. We default to Laravel/Django + PostgreSQL + a clean React or HTMX front-end. Nothing fancy, nothing hard to maintain.
The 3 people who do this work every day put real data through the system. We fix friction before the rest of the team sees it.
One process at a time, one team at a time. Less drama, more adoption.
Direct WhatsApp line to the engineer who built it. Free fixes for any bug from day-1 scope. Then either move to a small monthly retainer or self-manage.
Indicative range: ₹60,000 — ₹500,000 (excl. GST). Final estimate after a free 30-min scoping call.
Pvt Ltd since 2008. CIN U72200MP2008PTC021190. We have automated workflows in manufacturing, healthcare, education, retail and professional services.
If the underlying flow is wrong, automation just lets you do the wrong thing faster. Our discovery week catches this before code is written.
GitHub access from the first commit. Hire any developer to extend it later. No proprietary frameworks.
Laravel/Django + PostgreSQL + React/HTMX. Any competent Indian developer can pick it up. We do not write "low-code platforms only we can edit".
Quote in INR, invoice in INR, GST 18% added. Real Pvt Ltd, not a freelancer.
We ship one process at a time. Your team adopts incrementally. No big-bang go-lives, no mass training events.
Note: illustrative example — not a specific client engagement.
An illustrative example: a 65-person electrical-equipment manufacturer in Vadodara was running purchase approvals over WhatsApp + email. A typical PO above ₹50,000 needed 3 sign-offs and took 4-7 days. Vendors had stopped quoting their best prices because the firm could never confirm orders fast. Daily plant production reports came in over 11 separate WhatsApp messages every evening that the owner had to compile manually before the morning meeting.
We built a focused automation in 7 weeks: (1) a mobile PO approval system with rule-based routing — under ₹25K auto-approved, ₹25K-1L needs department head, above ₹1L needs both head + director; (2) a daily plant report form that 11 supervisors fill on their phones in 90 seconds each; (3) an auto-compiled morning digest WhatsApped to the owner at 7:30 AM with shop-floor output, rejection rate, and pending approvals. Built on Laravel + PostgreSQL, hosted on the client's existing AWS account.
Median PO turnaround dropped from 4-7 days to under 18 hours. Vendor satisfaction improved enough that the firm renegotiated 3 large supply contracts. The owner reclaimed roughly an hour every morning previously spent compiling reports. Total build was around ₹2.1L; payback inside the first 5 months from vendor savings alone.
For a single process with under 5 users and standard logic, low-code tools are excellent and cheaper than a custom build. They start losing on three things: complex India-specific logic (GST + e-invoicing + multi-state TCS), per-user pricing as you scale past 20 users, and integrations with non-mainstream Indian systems (small Tally setups, regional payment gateways, WhatsApp BSPs). Most of our clients had tried low-code first and hit one of those walls.
Three filters: (1) the process happens often enough that automation pays back fast (daily or weekly, not yearly), (2) the people doing it would rather not, (3) the inputs and outputs are reasonably structured. We rank your candidate processes against these in week one of discovery, then start with the clearest winner.
Yes. We export GST-compliant CSV that Tally and Busy import natively. For real-time sync we use Tally XML, third-party connectors like SuvitTech, or direct database integration depending on what your accountant prefers. Marg has a public API.
4-6 weeks for a single focused process (PO approvals, daily reports, attendance). 8-12 weeks for a multi-process build (quote-to-cash + attendance + compliance). We always recommend starting with one process to learn how your team adopts, then expanding.
Default: Laravel (PHP 8.2) or Django (Python 3.11) backend, PostgreSQL database, React or HTMX frontend, Tailwind for styling. We pick based on what your team can hire for in your city. Standard, boring, well-documented — by design.
You have the source code, the database, and a documented deployment guide. Any competent Laravel/Django developer in any Indian city can take over in a week. No proprietary frameworks. We have been a registered Pvt Ltd since 2008 — but we still design for the case where we are not around.
Yes — that is the default. We can deploy on your AWS, DigitalOcean, Hetzner, Hostinger VPS, or even a self-hosted server in your office. Hosting on our managed plan is an option (₹2,500-7,500/month depending on size) but never a requirement.
No — pricing on this page is excluding GST. As a Pvt Ltd we charge 18% GST on the invoice. The full breakdown comes with the proposal.
Talk to a senior engineer in 24 hours — no juniors, no sales reps, no jargon. Just a clear scope, an honest estimate, and a build plan.